Who We Are
Allied Vehicles Charitable Trust (“AVCT”) is the data controller responsible for processing personal data provided in connection with grant applications. AVCT is committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
What Information We Collect
AVCT may collect and process the following types of personal data:
- Identity and Contact Details: Name, address, email, telephone number.
- Organisation Details: Charity name, registration number, and related information.
- Financial Information: Bank details for grant payments.
- Supporting Documentation: Application forms and evidence of eligibility.
Why We Process Your Data
We process your data for the following purposes:
- To assess and administer your grant application.
- To comply with legal and regulatory obligations under the Charities Act 2011 and HMRC requirements.
- To maintain transparency and promote charitable collaboration (where you consent to third-party sharing).
Lawful Basis for Processing
- Consent: For optional third-party sharing and any special category data.
- Legitimate Interest: To manage and operate AVCT’s charitable activities.
- Legal Obligation: To retain financial records for statutory compliance.
Who We Share Your Data With
- Internal Access: AVCT trustees and authorised staff.
- Third Parties (with your consent): Local charities, elected representatives (MPs/MSPs), press, and local authorities for community engagement purposes.
- Service Providers: IT and administrative support under strict contractual terms.
We do not sell your data to third parties.
Retention Period
- Unsuccessful applications: Retained for up to 12 months after the decision date.
- Successful applications: Retained for up to 6 years after the end of the financial year in which the grant was awarded, in line with the Charities Act 2011 and HMRC requirements.
Your Rights
You have the right to:
- Access, rectify, or erase your personal data.
- Restrict or object to processing.
- Withdraw consent at any time (email: yourdata@alliedvehciles.co.uk).
- Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
Security
We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.
Contact Us
If you have any questions or wish to exercise your rights, please contact:
- Email: charity@alliedvehicles.co.uk
- Address: Allied Vehicles Charitable Trust, 230 Balmore Road, Glasgow, G22 6LJ
- Phone: 0800 916 0049
